Privacy

The Parochial Church Council (PCC) of Holy Trinity Rackheath and the PCC of All Saints Salhouse takes the protection of your data seriously.

Our aim is to provide a personalised and valuable service whilst safeguarding our users’ privacy.
Collecting some personal information is necessary if we are to satisfy the expectations and requirements of our users and we have set out below what we will do with your personal information.
We want you to know that we are not in the business of selling, renting, or trading email lists with other companies and businesses for marketing purposes.

The Policy

This policy (together with any other documents referred to) sets out the basis on which we will process personal data we collect from you, or that you provide to us, as a result of your use of our website or services.
It supplements should be read in addition to other terms and conditions that you have agreed to in connection with your use of our website or our services.
Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.

  • It explains how we comply with the GDPR (General Data Protection Regulation), the DPA (Data Protection Act) (pre GDPR enforcement) and the PECR (Privacy and Electronic Communications Regulations).
  • This policy will explain areas that may affect your privacy and personal details, how we process, collect, manage and store those details and how your rights under the GDPR, DPA & PECR are adhere to.
  • Additionally it will explain the use of cookies or software, advertising or commercial sponsorship from third parties and the download of any documents, files or software made available to you (if any) on this website.
  • Further explanations may be provided for specific pages or features of this website in order to help you understand how we, this website and its third parties (if any) interact with you and your computer / device in order to serve it to you.

Our contact information is provided if you have any questions.

The DPA & GDPR May 2018

This website complies to the DPA (Data Protection Act 1998) and complies to the GDPR (General Data Protection Regulation) affective from May 2018.

Use of Cookies

This website uses cookies to better the users experience while visiting the website.

When you first visit our website you have the option to allow the use of /saving of cookies on your computer / device or not to continue, we also include details on how to delete Cookies.

Read more about the Cookies we use and how to control them.

Visitors to the website

When someone visits our website, we use a third-party service, Google Analytics, to collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to the various parts of the site.
This information is only processed in a way which does not identify anyone. If we do want to collect personally identifiable information through our website, we will be up front about this. We will make it clear when we collect personal information and will explain what we intend to do with it.

The software will save a cookie to your computers hard drive in order to track and monitor your engagement and usage of the website, but will not store, save or collect personal information.

Read more about the Cookies we use and how to control them.

1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).

2. Who are we?

The PCC’s of Rackheath and Salhouse are the data controllers (contact details below). This means it decides how your personal data is processed and for what purposes.

3. How do we process your personal data?

The PCC’s of Rackheath and Salhouse complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes: –

  • To enable us to provide a voluntary service for the benefit of the community within the Parishes of Rackheath and Salhouse;
  • To administer membership records;
  • To fundraise and promote the interests of the churches;
  • To manage our volunteers;
  • To maintain our own accounts and records (including the processing of gift aid applications and hiring of premises);
  • To inform you of news, events, activities and services running at Holy Trinity Rackheath and all Saints Salhouse;
  • To share your contact details with the Diocesan office so they can keep you informed about news in the diocese and events, activities and services that will be occurring in the diocese and in which you may be interested – only members of the PCC’s.

4. What is the legal basis for processing your personal data?

  • Explicit consent of the data subject so that we can keep you informed about news, events, activities and services and keep you informed about diocesan events.
  • Processing is necessary for carrying out legal obligations in relation to Gift Aid, the hiring of church premises, or under employment, social security or social protection law, or a collective agreement;
  • Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided: –
    • the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and
    • there is no disclosure to a third party without consent.

5. Sharing your personal data

Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church. We will only share your data with third parties outside of the parish with your consent.

6. How long do we keep your personal data?

We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish Records” which is available from the Church of England website.
Details about retention periods can currently be found in the Record Management Guides located on the Church of England website at: https://www.churchofengland.org/more/libraries-and-archives/records-management-guides).

Specifically, we retain electoral roll data while it is still current; gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and parish registers (baptisms, marriages, funerals) permanently.

7. Your rights and your personal data

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: –

  • The right to request a copy of your personal data which the PCC’s of Holy Trinity Rackheath and All Saints Salhouse holds about you;
  • The right to request that the PCC’s of Holy Trinity Rackheath and All Saints Salhouse corrects any personal data if it is found to be inaccurate or out of date;
  • The right to request your personal data is erased where it is no longer necessary for the PCC’s of Holy Trinity Rackheath and All Saints Salhouse to retain such data;
  • The right to withdraw your consent to the processing at any time
  • The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable) [Only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means].
  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
  • The right to object to the processing of personal data, (where applicable) [Only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics]
  • The right to lodge a complaint with the Information Commissioners Office.
    You can contact the Information Commissioners Office on 0303 123 1113 or via email: https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.

8. Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

9. Contact Details

To exercise all relevant rights, queries of complaints please in the first instance contact the PCC Secretary: –

10. Data Breach

It may occur that personal data is disclosed accidently or removed via malicious means. If this happens, the Secretary is obliged to do the following:-

  • Report the beach to the appropriate PCC;
  • Consider and agree what action to be taken;
  • Notify any member whose details has been breached.

If at any time you feel that we have failed to meet these standards then please either contact us or make a complaint direct to the Information Commissioner using their website www.ico.org.uk/concerns

Downloads & Media Files

Any downloadable documents, files or media made available on this website are provided to users at their own risk. While all precautions have been undertaken to ensure only genuine downloads are available users are advised to verify their authenticity using third party anti virus software or similar applications.

We accept no responsibility for third party downloads and downloads provided by external third party websites and advise users to verify their authenticity using third party anti virus software or similar applications.

External Website Links & Third Parties

Although we only look to include quality, safe and relevant external links, users are advised to adopt a policy of caution before clicking any external web links mentioned throughout this website. We encourage you to read the privacy statements on the other websites you visit. (External links are clickable text / banner / image links to other website).

Changes to this policy

Any changes we make to this privacy statement in the future will be posted to our website at https://www.rackheathandsalhousechurches.com/privacy/.

This Notice is reviewed annually – last agreed and updated – May 2018

Resources & Further Information

Addresses

All Saints Church
Salhouse,
Norfolk,
NR13 6RR

Holy Trinity Church
Salhouse Road,
Rackheath,
Norfolk,
NR13 6PD

Upcoming Events

Jul
22
Sun
9:30 am Morning Worship @ All Saints Church, Salhouse
Morning Worship @ All Saints Church, Salhouse
Jul 22 @ 9:30 am
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11:00 am Holy Communion @ Holy Trinity Church, Rackheath
Holy Communion @ Holy Trinity Church, Rackheath
Jul 22 @ 11:00 am
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Jul
23
Mon
10:00 am Parent/Toddlers
Parent/Toddlers
Jul 23 @ 10:00 am – 11:30 am
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6:30 pm Bootcamp
Bootcamp
Jul 23 @ 6:30 pm – 7:30 pm
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Jul
24
Tue
2:00 pm Knit & Chatter
Knit & Chatter
Jul 24 @ 2:00 pm – 4:00 pm
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Jul
26
Thu
10:00 am Zumba Gold
Zumba Gold
Jul 26 @ 10:00 am – 11:00 am
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4:30 pm Rainbows
Rainbows
Jul 26 @ 4:30 pm – 5:45 pm
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